Tech Hacks

These MS Word Shortcuts Seriously Up Productivity

These MS Word Shortcuts Seriously Up Productivity

Unless you made the choice thirty years in the past to grow to be a hermit and reside in a cave, there’s a reasonably good probability you’ve used Microsoft Word on your word-processing wants sooner or later in your life.

One of the cool issues about Microsoft applications is the inbuilt shortcuts to save lots of you time. Excel has them. And so does Word.

You could even bear in mind the primary time that somebody clued you in on a number of the MS Word shortcuts which have grow to be extra commonplace now – “Wait, what!? I can use ‘Ctrl+c’ to repeat and ‘Ctrl+v’ to stick? No means!”

Sure, in case you’re nonetheless utilizing simply these primary shortcuts, you’re saving your self a while. But there are different shortcuts you could have not but explored.

And when you get the grasp of those, they really feel simply as acquainted and recurring as any of the opposite keys on the keyboard.


Knowing the extra helpful MS Word shortcuts will prevent time and enhance your productiveness.

As you’ll see, a few of them are a bit of extra superior than others. But none of them requires a level in pc science to carry out.

1. The primary shortcuts for fast textual content formatting.

Ctrl + B to make daring.

Ctrl + I to make italic.

Ctrl + U to underline.

Ctrl + L to left-justify textual content.

Ctrl + E to middle textual content.

Ctrl + J  to justify textual content.

Ctrl + R to right-justify textual content.

2. Change the case of any chosen textual content.

Shift + F3 is a shortcut that’s helpful whenever you wish to toggle by way of the capitalization choices. So when you could have a number of strains of textual content which might be in all uppercase and also you need them to be lowercase – or vice versa – then this shortcut goes to save lots of you some severe time.


three. Insert a hyperlink.

Ctrl + Okay is what you utilize whenever you’re writing a chunk and it is advisable insert a hyperlink to a phrase to attach with one other web site or web page. You merely spotlight the phrase to which you wish to hyperlink, then use this shortcut so as to add the hyperlink.

four. Set line spacing.

Ctrl + 1 will set the textual content to single line spacing.

Ctrl + 2 will set the textual content to double line spacing.

Ctrl + 5 will set the textual content to 1.5-line spacing.

5. Underline phrases, however not areas.

Alt + Shift + W is the MS Word shortcut to make use of whenever you wish to underline chosen phrases in a highlighted choice, however not the areas included in that choice.

6. Undoing and redoing actions.

Ctrl + Z will undo any motion that you just did, as a result of all of us have regrets typically.

Ctrl + Y will then redo any motion that you could have undone.


7. Use the keyboard to entry the ribbon.

Alt or F10 is an MS Word shortcut that lets you entry menu objects utilizing simply your keyboard. Once you press them, letters will seem subsequent to every seen menu merchandise. Press the corresponding letter to activate a selected menu choice. Then to eliminate the labels, you want solely press Esc.

eight. Return to the final edit level.

Shift + F5 is useful whenever you want to repeat textual content from different elements of the doc and also you wish to return to the place you have been as a way to paste it. Especially when you could have a type of rogue cursors that leads you astray.

9. Applying the traditional type.

Ctrl + Shift + N will take away the formatting of the chosen textual content. This is beneficial whenever you’re copying materials from the web with completely different formatting than what you could have in yours. This MS Word shortcut will get rid of all of that formatting and makes it in line with yours.

10. Copying the formatting of chosen textual content.

Ctrl + Shift + C is the other motion of the MS Word shortcut above. This may be very helpful whenever you wish to copy solely the formatting of the textual content and never the precise textual content.

Ctrl + Shift + V is then used on a specific textual content to use the formatting you simply copied.

10. Selecting a phrase, paragraph or sentence.

If you wish to choose a phrase to focus on, you simply double-click on it. If you wish to choose the entire paragraph it’s in, then triple-click it.

Ctrl+Click is used to pick out a sentence.


11. Selecting textual content character by character.

Shift + Left/Right Arrow keys is a shortcut you should use when you could have chosen some textual content utilizing your mouse or contact pad, however you missed a number of characters. With this shortcut, you gained’t have to deselect and reselect once more – which is a royal waste of time.

12. Inserting an automated web page break.

Ctrl + Enter is means simpler than doing a handbook web page break the place you repeatedly press the enter key to carry a chapter or line to the subsequent web page. Then what’s subsequent is an modifying nightmare.

Using this shortcut web page break will prevent from that individual nightmare.

13. Cycling by way of all open Word paperwork.

Ctrl + F6 is nice when you could have a number of Word paperwork open at any given time – which is more often than not for many people. This shortcut lets you cycle by way of them.

Ctrl + Shift + F6 lets you cycle again.

14. Repeating your most up-to-date command.

F4 is useful when it is advisable repeat an motion you simply took. This shortcut is nice when you must apply some motion repeatedly.

15. Applying or eradicating 12 factors of area above the present paragraph.

Ctrl + zero is the short means to enhance readability by including some area above a line.

16. Closing the doc and program.

Ctrl + W will shut you out of your present doc.

Alt + F4 will bid farewell to the program.

Of course, there are numerous extra MS Words shortcuts than simply these listed right here. In truth, there are almost 250 of them. Many of them are shortcuts you’ll solely use every now and then, at greatest.

But simply in case you’re on the lookout for the final word in productiveness, or maybe you’re for the sake of sheer curiosity, there’s a technique to generate an inventory of ALL of the MS Word shortcuts on your keyboard.


Here are the steps for producing that record.

1. Navigate to the View tab in Word.

2. Click Macros > View Macros.

three. Change the dropdown for the macros location to “Word instructions.”

four. Type “ListCommands” within the Macro title area.

5. Click Run.

6. Click OK. Leave the choice “Current keyboard settings,” for the reason that “All Word instructions” choice generates instructions that don’t have keyboard shortcuts.

And you’re good to go.

(Please word that the steps listed above use Word 2016 as the instance.)

Good luck on staying productive this 12 months. If you could have any extra MS Word shortcuts that you just’ve discovered particularly useful, we’d love to listen to them!


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